Agreed Terms of Business and Operational Procedures
Updated: February 2023
Between the Fundraising Company Ltd, company number 3286088 hereinafter TFC and the Not for Profit Organisation or person addressed in this communication, hereinafter NFP.
Recycling for Good Causes is a trading name of TFC Ltd. Registered in England and Wales company number 3286088.
TFC operates “Recycling Projects” where a variety of goods are collected in quantity by courier and “FREEPOST Recycling Appeals”
where individual supporters of organisations return jewellery and banknotes by post.
In some circumstances in terms agreed individually, TFC may conduct recycling projects on terms different to those specified here.
- TFC will supply collecting materials to the NFP at no initial cost.
- TFC will arrange the transport and sorting of collected items.
- TFC will arrange the processing and sale of all collected items. TFC works with selected commercial partners to achieve the highest possible price for all donated goods to ensure the best financial return for the NFP.
In cases where the TFC produces bespoke materials for the NFP or incurs other costs the NFP will be liable for these costs in the event that the use of the materials does not proceed in the agreed manner. These costs will include any management, administration, transport and storage costs incurred.
Agreed Operational Procedures:
TFC will arrange the production and delivery of any materials needed for the NFP’s recycling projects and appeals.
The NFP organises the distribution of collecting materials and selects and manages locations for static collection devices.
TFC cannot accept responsibility for any injury, loss or damage, howsoever caused, during the process of any collection, delivery, processing or resale.
TFC arranges for donated goods to be picked up from the NFP or the recovery by freepost and delivery to TFC.
TFC arranges for donated goods to be collected from the NFP or the recovery by post or FREEPOST and delivery to TFC.
It is the responsibility of the NFP to ensure that TFC’s courier only collects the correct items.
In the period of time between TFC picking up the collected items from the NFP and TFC paying the NFP for the items, the value of the
items is unknown and the items are therefore uninsurable. TFC cannot reimburse the NFP or it’s supporters for any loss or damage to
items in this period of time.
Once items have been collected from an NFP or posted by an NFP supporter, it is not possible to return any items and TFC are not responsible for any loss which may result from items being irrecoverable.
TFC will exercise due diligence in sorting donated items but cannot be held responsible if items are overlooked.
TFC will calculate the “total value” of the collected items as the aggregated value of recyclable items taking into account the overall value of re-saleable goods.
TFC will buy the collected items from the NFP at a price based on “total value” as calculated above, minus costs divided 75:25 in favour of the NFP.
Not all costs or sales are individually invoiced to particular NFP accounts and where overlaps occur TFC will use its best endeavours to fairly apportion costs and sales.
TFC will endeavour to pay for recycled items before the end of the first full month following the collection of ‘’Recycling Projects’’ from the NFP and every six months in the case of ‘’Freepost Recycling Appeals” unless other arrangements are agreed between TFC and the NFP.
TFC will at all times comply with the standards set out in The Fundraising Regulators Code of Practice in respect of vulnerable individuals.
TFC may at any time, without notice, vary any or all of the above Terms of Business and Operational Procedures.
Should any dispute arise between the parties, both parties costs of any resolution, including the reasonable management and administration costs, will be met by the NFP.
These 02-23 Terms of Business and Operational Procedures replace any previous terms, and represent the only agreement between TFC and the NFP.